And view online nominations here
PTA BOARD POSITIONS & SUMMARY OF DUTIES
PRESIDENT
- Meets with its board during the school year to plan future events and get feed back from previous events.
- Responsible for organizing the committees for each of the PTA events during the calendar year.
- Brings forth and proposes ideas suggested by the members.
- Conducts the general meetings.
- Works closely with the board members to ensure good communication between the school administration, teachers and board members.
- Assists and helps during school as well as PTA events.
VICE-PRESIDENT:
- Steps in for President as needed (eg. PTA Board meetings, PTA General meetings, etc.)
- Attend PTA Board meetings as well as PTA General Meetings
- Assist with logistics of PTA general meetings.
- Hire childcare assistants. Provide childcare sign-up roster, ensure that the caregiver gets paid, submits the rosters to the secretary.
- Assist with fundraising events (eg. Spring Fiesta, Jog-a-thon, See’s Candies sales, etc)
- Assist with school function events (eg. Fiesta Hispana, Ice-Cream Social, etc)
- Room-Parent Coordinator – meet with room parents at the beginning of the year and establish a connection between the room parents and the PTA Board. Send out reminder notices of up-coming events to room parents as needed.
- Assists and helps during school as well as PTA events.
TREASURER:
- Write and record checks for reimbursements or bills at least every 2 weeks.
- Reconcile checking account statement monthly using Quick Books. (PTA has its own lap-top computer where all records are logged)
- Prepare Budget for the school year with the help of the PTA Board.
- Maintain Budget on Excel and Quick Books.
- Send in Membership Dues and other required forms to SMFC PTA Council.
- Coordinate Audit Reviews and Taxes.
- Assists and helps during school as well as PTA events.
FINANCIAL SECRETARY:
- Records and deposits all the money received by the PTA.
- Tracks deposited monies by category.
- Provides written documentation (letters) to donors for IRS purposes.
- Responsible for communicating amounts of classroom funds to the teachers.
- Responsible for confirming corporate match donations.
- Assists and helps during school as well as PTA events.
SECRETARY:
- Records minutes of all meetings.
- Responsible for printing sign-up sheets.
- Responsible for emails to each grade level
- Assists and helps during school as well as PTA events.
MEMBERSHIP CHAIR:
- Organizes membership-drives to recruit members at various times during the school year.
- Collects dues and gives the money to the treasurer.
- Keeps a roster of members.
- Assists and helps during school as well as PTA events.
FUNDRAISER CHAIR:
- Organizes committees for the various fundraisers during the school year. (This year there were 4 events during the school year).
- Serves as a liaison between the PTA Board and the fundraise-committees.
- Is in charge of the Direct Donations drive during the fall.
- Schedules the Wednesday Food Nights.
- Assists and helps during school as well as PTA events.
PARENT EDUCATION CHAIR:
- Researches ideas for potential speakers that we present on our Tuesdays PTA meetings.
- Hires the speakers once the board has approved them.
- Attends PTA meetings and organizes the refreshments and snacks for the PTA meeting on Tuesdays.
- Creates a Wednesday flyer, has it translated, gets it approved by President and office. Once approved, makes 200+ copies, puts them in the teachers box.
- Advertises the meetings. Distributes flyers around the school about the PTA meeting's topic and date. Places a flyer at every classroom door and in the courtyard area.
- Updates the front announcement board with meeting information.
- Acts as a liaison between the board and the general school population.
- Assists and helps during school as well as PTA events.
WEB-SITE MANAGER:
- In charge of obtaining information and maintaining the PTA Wed site.
- Assists and helps during school as well as PTA events.
Posts
